You arrive at your new office, you wipe the dust off the desks with a Pret napkin, you have to keep all your books on the floor until you put up a shelf and your laptop charger is stretching across the room to reach the sockets. These are consequences of some of the commonly overlooked factors when moving in to your first office. We had these exact problems and hopefully this blog can save you some time on panic trips to Staples!
Depending on your line of work and the type of office you’re moving in to you can assume there will be desks and office chairs and that you will be bringing some form of computer. If you currently use a laptop, are you going to want a second monitor to increase your productivity? If so, do you have the correct cables or adaptors to make it work? Have you considered how many and where the plug sockets are in the office and whether the cables will stretch across a walkway? A problem you might run into when using laptops is desk space - you might want to browse through Amazon for some laptop docks to keep your laptop cool and off the desk. Better quality docking stations generally provide you with a number of extra ports and you can better align your screen height. If you’re using a desktop there are probably more things to consider. Do you video chat regularly, will you need a webcam and microphone? Have you remembered all the peripherals like a mouse and keyboard? What about a VoIP phone?
If you’re going to start taking on staff you will need a secure and central place to store and access all your files. This might be G Drive (you need G Suite for access to shared drives) or OneDrive (you need OneDrive Business for shared drives). You might consider a physical server if you are looking to store large amounts of files, However, cloud-based storage is becoming increasingly secure and affordable and will probably suffice for 20 or less staff members (although you could technically run hundreds of employees on cloud storage).
Some serviced offices now come with a screen on the wall for giving presentations, and a way to quickly share your work with the room should also be considered. Be it a TV, monitor or whiteboard, collaboration is key. Another thing to consider is printing - again, most serviced offices have a decent printer, but if you are printing particularly sensitive data you might consider having a printer in your office. Or you simply can't be bothered to walk to the other side of the building just to pick up a one-page print out you’re about to scribble all over. It's fine - we've all been there. This leads in to the land of stationery. Do you have pens, paper, staplers, highlighters and all the other basics? Screen wipes and a heavy duty stapler can be super useful. If you don’t think you’ll need it - we guarantee you will.
The last thing to remember is your office decorations. Get some plants for the windowsills and some colourful paintings for the walls. A clock, calendar and whiteboard can also be very useful. Don’t forget to make your office a comfy and inspiring place to work.
Don't be overwhelmed if you haven't covered all of the above, moving to a new office is a big step in the right direction, make sure it's fun and exciting!